* Absolutely no thumb tacks, nails, tape, adhesives, marking on walls or sound boards. Use
only the permanent eyehooks that are provided for banners.

* Nothing will be suspended from the ceiling without prior approval.

* No double-sided tape is permitted to be used anywhere within the building.

* No continuous burning candles or flammable materials, such as hay bales, can be used as
decoration in the building.

* Marion County assumes no responsibility for damage or loss of personal property.

* Littering will result in forfeiture of security deposit.

* Sound System will not be provided. The use of large sound systems and disc jockeys must
be self sufficient.

* Placement of furniture for an activity restricting the direct access to any emergency exit will
not be allowed.

* All personal equipment and effects must be removed from the building at the end of the
event/meeting unless approved otherwise by the County Extension Director or his designee.
Any equipment or effects left in the building after the rental period has expired will be
removed and disposed of in accordance with state law.

* The air conditioning system will be set by the Marion County Facilities Management
Department and will be not be tampered with by anyone.

* All functions will end at 12:00 a.m.; on New Year’s Eve, the facility may extend the time to
1:00 a.m.

* Auditorium interior furniture will not be used outside of the building.

* Automobiles and vehicles are to be parked in designated areas only. Driving or parking
on the grass area or sidewalk area is strictly prohibited. Towing of vehicles will be at the
owner’s expense.

* Stickers of any kind will not be allowed to be placed on tables, chairs, or any
other furniture/fixtures.

* Animals are prohibited in the Auditorium unless they are guide dogs for the disabled.
Walking of pets on the grounds is permitted but must be leashed and animal waste must
be removed by the owner/person walking the pet.

* The possession or use of any weapons or firearms within the building shall be prohibited
except for law enforcement officials or gun show approved by the Board of County Commissioners.

* Fireworks are not permitted within the building or upon the grounds.

* Any violation of established rules and regulations may subject the violator to immediate
revocation of rental privileges and cancellation of all reservations. In case of revocation, all
monies paid on account thereof shall, at the option of the County Extension Director, be
forfeited.

CANCELLATIONS:

Notice of cancellation must be made in writing 30 business days prior to event. If the reservation is not canceled 30 business days prior to the date of the reservation, the deposit will be forfeited. Failure to provide the Certificate of Insurance will result in the automatic cancellation of your event and forfeiture of your deposit.

PAYMENT AND SECURITY DEPOSIT:
A $500.00 deposit fee is required with the rental application to reserve the facility.  Payment for the facility can be made in the form of a personal check or money order. The deposit will be applied to the rental charges.

DEPOSIT REFUNDS:

1. After conclusion of the event, the building will be inspected. The deposit will be returned to the user within two weeks after approved cancellation, or event date, provided the building is left in the condition it was found.

2. Failure to properly clean this facility after your event will result in forfeiture of your deposit.

USER AGREES TO THE FOLLOWING RESPONSIBILITIES:

1. The building must be cleaned and left in the same condition as it was prior to the event. Restrooms and dressing rooms must be cleaned and trash emptied into a garbage dumpster. All floors must be swept and spot mopped, if necessary. All garbage must be deposited in the dumpster at the rear of the building.

2. All event set- up of tables will be the responsibility of the user.

3. Chair Use:
All chairs and tables must be wiped cleaned.

4. Kitchen Use:
a) Cooking in the kitchen is prohibited.
b) Ovens are for warming food only.
a) Kitchen counter tops, stove tops and ovens must be wiped cleaned.
b) There shall be no food left in the commercial size refrigerator by the user and the refrigerator interior must be wiped clean of any spills. THERE IS NO FREEZER. IF YOU BRING ICE, YOU MUST PROVIDE YOUR OWN COOLER. ICE IS NOT PROVIDED BY THE FACILITY.

5. Smoking is prohibited in the building including restrooms and within 50 feet of the outside of
the building. Smoking is permitted outside in designated areas marked by signs.

6. In the event keys to the building are checked out by the user, they must be returned the
Monday following the event.

7. Any damage to the facility must be reported to the main office.

8. Alcoholic Beverages are prohibited.

9. Soft drinks sold on the premises must be Coca-Cola products.

10. “Special Conditions” to be customized for each event.

CONFIRMATION/INSURANCE:

1. Insurance Required – Special Events General Liability Insurance policy with minimum limits of $1,000,000.

2. Confirmation/Insurance - After receiving your contract, you must provide a certificate of insurance ten business days prior to your event. Your Certificate must show evidence of a “Special Events General Liability Insurance” policy with minimum limits of $1,000,000 (both bodily injury and property damage). In addition, the Board of County Commissioners must be shown as “additional insured” and “certificate holder” on the certificate of insurance.

3. Failure to provide the certificate of insurance will result in the automatic cancellation of your event. See cancellation policy.